Access Database Forms: Should We Use Unbound Forms?

Access Database Forms: Should We Use Unbound Forms?

I’ve always been a big fan of Microsoft Access databases, why? Because I like the way a rich application like this can be customised and designed from the floor up with little IT programming and development knowledge. Plus, I like building things 🙂

As a recap, knowing the difference between what an unbound versus a bound Access form is will help divide the distinction and allow you to determine which approach will suit best.

access-database-forms-should-we-use-unbound-forms

MS Access like any other development IDE will provide an endless set of properties across the ‘one-stop shop’ set of objects and forms are no different. One property we are talking about of course is Continue reading “Access Database Forms: Should We Use Unbound Forms?”

How to Create an Autokeys Closing Macro in Microsoft Access

How to Create an Autokeys Closing Macro in Microsoft Access

As a follow on from my last post about Microsoft Access Macros, here’s a good working example clearly explained using the ‘unsafe’ CloseWindow command…

It walked you through creating a custom hotkey for Microsoft Access (using version 2010 though it will also apply through to the current version, 2016) which used the ‘Autokeys’ macro.

This macro shows you how to avoid a problem during a design and run-time for a form where incorrectly closing this object can save filters and sorts into their properties and alter their behaviour when re-visiting the form.
Continue reading “How to Create an Autokeys Closing Macro in Microsoft Access”

Comparing Microsoft Access App and MS Access Desktop Database

Comparing Microsoft Access 2016 App and MS Access Desktop Database

Here’s an overview of the comparisons between using Microsoft Access 2016 App and the desktop version.

An Access app is a database that you design and modify in Microsoft Access 2016 and use in a standard web browser. The data and database objects are stored in SQL Server or Microsoft Azure SQL Database, so you can share the data within your organisation using on-premises SharePoint or Office 365 for business. An Access App is created either from a template or from scratch.

Generally, a desktop database is a database system created to run on a single computer. Desktop databases are much more limited and constrained than larger data centre or data warehouse systems, where primitive database software is replaced by sophisticated hardware and networking setups.

An MS Access desktop database helps you store and track any kind of information such as inventory, contacts, or business processes. Like the Access app, you can also create an Access desktop database by using a template or creating it from scratch.

How to identify the two types of Access templates? An Access app template has a globe icon in its picture and the title of the app does not contain “desktop.” For example, “Asset tracking” or “Custom web app.” While an Access desktop database template has no globe in the picture and its title has “desktop” in it. For example, “Desktop asset tracking,” or “Blank desktop database.”

microsoft acces-app-icon microsoft access-desktop-icon

Access app and Access desktop database serve different purposes. You may want to check the table below to see which one works best for you. Continue reading “Comparing Microsoft Access App and MS Access Desktop Database”

Microsoft Access Database 2013 Splash Screen Form

Microsoft Access Database 2013 Splash Screen Form

Back in 2012, I posted an article on how to create a splash screen form without VBA code too using a little trick to name your database with an .bmp extension to it – a hidden gem!

However, in this quick video tutorial, the alternative way is to create a navigation form in Microsoft Access (from version 2010) and take advantage of the Access options and a simple macro...take a look…

Excuse the music and text narratives but hopefully you should have been able to follow the prompts?

There are other Access form options and properties to set to help present a smoother and more polished form including modal, pop-up Continue reading “Microsoft Access Database 2013 Splash Screen Form”

Microsoft Access Database 2013 Tutorial On Forms

Microsoft Access Database 2013 Tutorial On Forms

Microsoft Access forms are ways of making your data entry convenient, safe without exposing its profound work to most database users and provide a smooth workflow reflecting business practices. The benefit of taking the time to build good and workable forms will pay dividends later.

Importing/Creating The Database

In creating an access form, the first thing you need to do is to either import or create the database. As a pre-step, follow the simple steps below:

  1. When you open your Microsoft Access 2013, select “Blank desktop database”.
  2. To import the database, go to “External Data” tab then select XML file or another file format.
  3. Browse the location where you either unzip the file or load the file and click the OK button.

Microsoft Access Database 2013 Tutorial On Forms

microsoft access database 2013 tutorial on forms

An Access Form is a customisable design object that allows users to have an accessible and easier database experience. A well-designed form supports Continue reading “Microsoft Access Database 2013 Tutorial On Forms”

Microsoft Access Database Tutorial: Creating a Menu Form

Microsoft Access Database Tutorial: Creating a Menu Form

In this tutorial you will learn how to create a main menu form in your Microsoft Access Database.

Take a quick look at the video tutorial below which will step you through the very basics as I’m often asked how easy is it to build your own MS Access menu forms.

Ignore the general look and feel of the forms demonstrated but more importantly, notice how easy it really is to create command buttons Continue reading “Microsoft Access Database Tutorial: Creating a Menu Form”

Microsoft Access Database 2013: Building A Navigation Control Form

Microsoft Access Database 2013: Building A Navigation Control Form

This quick three and half minute video tutorial will demonstrate how easy it is to build Microsoft Access database navigation control forms keeping the controls and property settings to a minimum whilst also utilising the ribbon bar too…

There’s no voice over but some light melodic tones to easily follow the tips and techniques in building that navigation control form.

Microsoft Access Database 2013: Building A Navigation Control Form

Of course, one assumes you have also pre-prepared and built either the forms or reports that will be linked and associated to each tab added which Continue reading “Microsoft Access Database 2013: Building A Navigation Control Form”

Microsoft Access Database Forms: Highlight Current Record For A Continuous Form

Microsoft Access Database Forms: Highlight Current Record For A Continuous Form

As you migrate from version to version, working with Microsoft Access database forms becomes more intuitive and easier to design and implement using the pre-built templates, wizards and improving richer set of formatting tools.

Conditional formatting (once it was introduced) started life as a setting for up to three conditional formats which satisfied most requirements but now the with the later versions, it’s layered and can exceed this number for true flexibility and complex conditioning.

microsoft access database forms highlight current record

The point here is what level of setting conditional criteria for this format do you know?

In this simple example, mixing some Access VBA code into the mix and using just one condition, you get Continue reading “Microsoft Access Database Forms: Highlight Current Record For A Continuous Form”

Sending Email Using Microsoft Access VBA

Sending Email Using Microsoft Access VBA

If you use the later versions of Microsoft Access, you will have probably come across the tool to set and manage emails to normally Microsoft Outlook from a selected table or query and select individual valid records but this can be problematic with connection, server and services if not correctly configured.

There is a custom built solution which talks about sending email using Microsoft Access though it is not a free utility, it does have a free locked demo to evaluate and the following video (5 mins) explains a bit more about it…

If you are feeling brave enough, you can build your own version and in fact the author Continue reading “Sending Email Using Microsoft Access VBA”

Microsoft Access Database – Working With Two Digit Hour Time Formats

Microsoft Access Tutorial – Working With Two Digit Hour Time Formats

Here’s a quick Microsoft Access tutorial video I found about applying formatting to the date/time data type control concentrating on the two digit hour time format that doesn’t always show up in two digit form.

Even if you create a custom date/time format within Microsoft Access, the two-digit hour which is supported using the convention of “hh” via the format property doesn’t always work. It will show a single digit hour even though you’ve specified the right code. Take a look at the video below.

Microsoft Access Tutorial – Working With Two Digit Hour Time Formats

In the video tutorial, it mentioned one of three ways to Continue reading “Microsoft Access Database – Working With Two Digit Hour Time Formats”