A report is only as good as the data stored and retrieved (typically via a query) in your Microsoft Access database but this simple video tutorial (less than 3 minutes) demonstrates what the feature you can run from your report print preview…
While you can print reports using commands via the Backstage view, you can also use Print Preview. Print Preview shows you how your report will appear on the printed page. It also allows you to modify the way your report is displayed, print it, and even save it as a different file type like the popular PDF format .
Microsoft Access Queries: Some Pointers To Building Those Reports
Database developers have admired Microsoft Access because it’s scalable and user friendly (for a development application that is) and provides a good ‘one-stop‘ shop balance for database management meeting small and medium sized company needs.
I have always harked on about the key to a good database is in the query and just in case you are not yet familiar with Microsoft Access queries, here is just a little bit of information.
What are Access Queries? Well the simple answer is…
"Access, I have a question for you!"
…It then goes off and finds the answer.
In other words, a query is simply an instruction or request for a report or some other form of output of information.
The language it uses to communicate and ask that question of your data is known as SQL (Structured Query Language) and it uses this SQL query syntax to provide answers very quickly indeed.
Microsoft Access Reports – Passing Totals From A Subreport Into The Main Report
Working with Microsoft Access Reports can be time consuming and fiddly to master and one of the common challenges is correctly writing calculated expressions between main reports and their embedded sub-reports.
Access Form Designs – How To Create A Report Interface For Your Access Database
For the more polished and professional database, using Access form designs doesn’t necessarily mean viewing records from tables and queries. It can also serve as a general way to manage your MS Access database objects namely Access reports.
For example, running reports from a nicely designed form showing a list of available reports that calls another form (perhaps for its criteria) before it actually displays the preview or hard copy report can improve the usability of your custom built application.
Microsoft Access Tutorial: How To Create A Leading Dot List
If you wanted to generate a table of contents or a set of index pages, the format for this type of document tends to have leading dots connecting narratives with page numbers.
Using Microsoft Word or other word processors and DTP applications; generating these pages is a breeze. With Microsoft Access however, it simply doesn’t exist and to mimic such a document we need to be a little creative here.
In this Microsoft Access tutorial, I’m going to create a report showing the company name, a contact name and the telephone number sitting (as right aligned) at the end of a dot leader line (see image below).
Setting Your Forms And Reports In Access As The Defaults
If you are regular as clockwork like me (I mean creating Access databases that is), then setting your forms and reports in Access other than using the ‘Normal‘ blank default should help – but does it?
Just to bring everyone else up to speed, you can set your MS Access form and report defaults by typing the name of your custom form or report in place of the standard ‘Normal‘ option which means all new objects will inherit these designs as the template style going forward – saving you some extra design time!
To set your defaults:
for Access 2010/2013 go to File | Access Options | Object Designers,
for Access 2007 go to the Office Button | Access Options | Object Designers,
for Access 2003 (and earlier) go to Tools | Options | Forms/Reports.
Access Database Forms: How To Print A Record In Access Through A Form
Interacting with Microsoft Access database forms provides that rich, smooth and harmonious way to control data with functionality.
One popular feature is the ability to call another object namely a report for the active/current record and either preview or print a hard copy avoiding the extra steps of navigating and finding the same record via the database or navigation window.
So, how do you print just the one record you are viewing via the form?
Access Report VBA: Using Some VBA Report Properties To Automate Your Microsoft Access Reports
Working and automating an Access report VBA will require some knowledge of the module window (VBE), the defined sections and an insight to pre-defined events for each element of a report design interface.
However, let’s take a step back and identify some of the report properties that can be used in a module that do not appear in a standard design view layout for a report. The three I want to highlight here and you may want to note are:
In fact, to see a full list of report properties, open the Object Browser window (F2 on the keyboard) via the Access VBE window.