Microsoft Access Database: What is… Some Popular Questions
Here are some questions I’ve been asked over the years regarding Microsoft Access databases which I thought you may want to review.
Q: What features make Microsoft Access a valuable tool over say the more popular Excel spreadsheet or any other desktop software?
A: The key feature is the ability to “ask questions” and perform actions with large amounts of the data via Queries which is its real strength. For the common MS Office user who doesn’t know anything about MS Access databases, this application can seem fairly user-friendly and most users tend to lean to a more comfortable environment, namely Excel.
Q: What’s the best way to start learning Microsoft Access?
Note: Please make sure you have checked out the licence agreement and understood the terms before deploying the above run-times. Search on Microsoft’s website for further information.
There are two versions of the currient Access 2016 application. Make sure you have idenrtified which operating system you have installed (including the correct Windows o/s too) as you can choose between the 32 bit and 64 bit versions.
All versions can only run from Windows 7 or higher and that may need some updates added first.
Microsoft Access 2016 Runtime Now Available For Download
Microsoft Access 2016 provides a rich platform for developing database management solutions with easy-to-use customisation tools. If no end user customisation is required (including report modifications), you can choose to distribute those Access 2016 solutions so that they run without requiring a full installation of Access 2016. To do so, you must package and distribute your application with Access 2016 Runtime.
Welcome to a brand new year – 2016 which continues with regular blog posts – all about Microsoft Access databases.
So, with the recent release of Microsoft Access 2016, we now have parity and I thought as a recap (as with earlier versions of the past), we may as well start with Access 2016 specifications and get to know your limits (if any)!
This information about the limits of Microsoft Access database files and objects can be found from the official Microsoft support website.
An ideal database is free of redundant or duplicate data. To achieve that, you must split your data into many subject-based tables so each subject is presented only once. To do that in Microsoft Access, you place common fields in tables that are related. But before you do that, you must need to understand the relationships between your tables, then you can specify these relationships in your Access 2013 database.
In this article, I will elaborate to you the ten things you need to know about table relationships in Microsoft Access.
1. A one-to-many relationship is when one record in the parent table connects to many records in the child table.
Microsoft Access Database: Next Generation of Spreadsheets
Bringing your Microsoft Access database application into the current online digital age started with the need for this integral tool for small and medium sized businesses way back in the 1990’s.
WordPerfect, Lotus 1–2–3, and dBase are the three software products that dominated the software market for a long period in the history of personal computing. WordPerfect is used for word processing; Lotus 1–2–3 is a spreadsheet program from Lotus Software; and dBase is a database management system for microcomputers.
During the early days of personal computing, spreadsheets and databases coexisted because there was a clear designation of responsibility between the two models. During those times, the use of spreadsheets were mainly for financial modelling. While databases were intended for everything organization-related.
Spreadsheets and word processors offered the benefits of simplicity and direct manipulability. Databases were never as manageable as word processors and spreadsheets. The main drawback in using databases was in the technical implementation complexity of the software.
As a result, average users began using spreadsheets as provisional databases. After many consultations with dozens of Excel clients, it became clear that almost all of them were using the product not for the purpose of financial modelling but as a conventional tool for making tables instead.
Microsoft Access Queries and How Important They Are in Your Database
The heart of any MS Access database system resides with the queries and I’m often asked to give new users a quick overview of this powerful application – here’s an example…
A Microsoft Access Database is a desktop application which stores large amounts of data and is able to recognize relationships between those data. It consists of data and tools that enable users to manipulate that data.
One of these tools are the queries. Microsoft Access Queries are used specifically to organize data on the Access database.
Microsoft Access Database Versus Excel – Which To Choose?
Why Access? Why Excel?
In the modern age, ‘the books’ are done digitally. Individuals and businesses alike use software like Microsoft Excel to do a bunch of database stuff… – but strangely, bizarrely, bafflingly, Microsoft Access database remains a highly underused product in the Microsoft Office package. There seems to be a general misconception about Access and Excel, with many people believing Excel to be both easier and more applicable to their needs.
Databases vs Spreadsheets
So what’s the difference between the two? Microsoft Access is a database, not just a large spreadsheet like Excel. Both have their uses and only the situation can dictate the need for one over the other. Excel is generally more convenient for crunching numbers and producing figures and graph that represent technical data. Access, however, is able to store a huge amount of data – far more than in any one spreadsheet. Additionally, Excel Continue reading “Microsoft Access Database Versus Excel – Which To Choose?”