Microsoft Access Database Versus Excel – Which To Choose?

Microsoft Access Database Versus Excel – Which To Choose?

Why Access? Why Excel?

In the modern age, ‘the books’ are done digitally. Individuals and businesses alike use software like Microsoft Excel to do a bunch of database stuff… – but strangely, bizarrely, bafflingly, Microsoft Access database remains a highly underused product in the Microsoft Office package.  There seems to be a general misconception about Access and Excel, with many people believing Excel to be both easier and more applicable to their needs.

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Databases vs Spreadsheets

So what’s the difference between the two? Microsoft Access is a database, not just a large spreadsheet like Excel. Both have their uses and only the situation can dictate the need for one over the other. Excel is generally more convenient for crunching numbers and producing figures and graph that represent technical data. Access, however, is able to store a huge amount of data – far more than in any one spreadsheet. Additionally, Excel Continue reading “Microsoft Access Database Versus Excel – Which To Choose?”

How to Utilise and Apply Access Database Normalisation Techniques?

Access Database Normalisation levels 1, 2, 3; getting normal about it!

The process of Database Normalisation was developed by E.F.Codd who is widely considered the father of relational database theory.

There are several rules which provide theoretical structures and disciplines which are not always practical to follow but help provide the main goals which are:

  1. Eliminate redundant information
  2. Increase data integrity
  3. Make systems more efficient

Modern databases should be in BCNF Boyce-Codd Normal Form which is deemed to be at third normal form of which there are considered to be five in all. This article focuses on what I believe is considered a good balance to applying some of these rules and covers up to the third norm of database normalisation.

Continue reading “How to Utilise and Apply Access Database Normalisation Techniques?”